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Below you can find information about the fee, who has to pay it and ways to make your payment.   If you can’t find the answer to your question here, contact us and we’ll be happy to help.

 The retention fee

Q1. How much is the retention fee for 2019?

The annual retention fee for 2019 has been set at £111.  In order to remain on the register your fee must be paid by 31 December 2018.

Q2. Why do I need to pay a retention fee?

Architects must pay a fee to be included on the Register of Architects that we as statutory regulator are required to maintain.  Paying the fee to remain on the Architects Register enables you to call yourself an architect and use your regulated status as a market edge over your unregulated competitors.

The fee is our main source of income for funding our regulatory activities.  We are able to charge for a small number of other activities, including the Prescribed Examination and applications to join and re-join the Register, which we currently do on a ‘users pay’/cost recovery basis only.  Money raised from misuse of title and architect disciplinary fines are paid to the HM Treasury, not ARB.  In the area of title regulation we can only attempt to recover legal costs, a small fraction of the total expenditure of action, which is not always possible to recover from the defendant.

Our Framework Agreement also requires us to hold sufficient reserves to wind up ARB in the event the Architects Act is repealed, in addition current Board policy states four months’ operating expenditure should be held in reserves to mitigate any arising operational risks.  It is important for any organisation to have funds available to cover unforeseen events that might arise as well as legal challenges, which all regulators can face.  Our Board can, and do, divert funds from these reserves to help us respond to unbudgeted expenditure demands as needed to minimise impact on the fee.

Q3. Why is the payment deadline 31 December?

In regards to the retention fee, the Architects Act requires us to work to a ‘calendar year’ (1 January to 31 December).  If the payment deadline was set part way through the year that would be covered by the fee it would cause ambiguity over registered status.  For example if the payment deadline was 28 February and an architect chose to resign on 27 February, or did not pay their fee, they will have been listed on the Register for two months inappropriately.  A 31 December payment deadline means only those who have paid their fee for the following year will be registered from 1 January.

Q4. Why can’t the fee be paid in instalments?

We have carefully considered the feasibility of this option however, in regards to the retention fee, the Architects Act requires us to work to a ‘calendar year’ (1 January to 31 December).

If the fee was paid in portions but not all payments were made before the year end, it would effectively result in terms of registration shorter than the defined calendar year.  In addition, we believe the additional resources (and therefore funds) required to deliver an instalment payment system override the benefits of the approach.

Q5. How is the fee used?

The fee enables us to fund our work to maintain standards, and therefore trust, in the professions by prescribing the UK qualifications required to join the Register as well as issuing and enforcing the Architects Code.  We also raise the profile of the Register to give clients and potential clients a valuable safeguard when looking for a genuine professional for their building project.  More information about our duties and the work we do can be found here.

Q6. How is the level of the fee decided?

The fee is set by our Board, who take into consideration our statutory responsibilities, 3 Year Strategic Plan and Business Plan as well as ARB’s other financial commitments when making their decision.  The level of the fee is considered very carefully and every effort is made to balance the impact on the profession and our requirement to deliver our statutory responsibilities under the Act.

Q7. Why has the level of the fee increased this year?

We are always conscious of the need to budget wisely and prudently, and continuously to look for areas where we can make efficiency savings, such as further automation of our registration systems and developing systems to reduce our document scanning and storage costs.  ARB’s fee has always been one of the lowest paid by any professional, and the increase this year (from £107 to £111, equivalent to just under an extra 8p per week) is the first in four years.

The retention fee has been increased for 2019 as a result of two factors, a portion is to cover part of the costs of developing our work regulating the use of the title and raising awareness of the Register.  This funding will enable us to grow our capacity to develop our relationships with partners and increase proactive action in this area.  Another portion covers the additional funds required in 2018 for unanticipated work demands including responding to the Hackitt Review, planning and preparation for our exit from the EU and high level explorations of Mutual Recognition Agreements.  This funding will ensure we have financial stability and sufficient funds to run the organisation as we take on ongoing and additional work demands.

Who should pay

Q8. Who is required to pay the fee?

Architects who wish to remain on the Register and continue to call themselves an architect should pay the retention fee.

Q9. I’m retired/not currently practising, do I have to pay the full fee?

Yes, if you wish to retain your registration.  We recognise that some membership organisations have different membership categories which charge different levels of fees. As we are a statutory regulator, not a membership organisation, continued registration is dependent on a fee being paid.

If you are fully retired from practice and don’t undertake any work related to the design and construction of buildings, you may refer to yourself socially as an architect even if you are not on the Register.

Q10. I’m on maternity/paternity leave, how can I ensure I receive notifications about the fee?

If you wish to remain on the Register, we recommend you provide us with a secondary personal email address that we can use to send you reminders.  In addition, you may wish to change your postal address to your personal, rather than business, address during your period of leave.  If you work in a practice, we also recommend asking your practice colleagues to forward you payment reminders.

The Architects Act requires that we maintain an up to date Register and registration is dependent on the payment of the fee.  The Act does not make exceptions and consequently, we are unable to make exceptions for individuals on maternity or paternity leave.

Q11. I'm currently not employed, do I have to pay the full fee?

Yes, if you wish to retain your registration.  We recognise that some membership organisations have different membership categories which charge different levels of fees.  As we are a statutory regulator, not a membership organisation, continued registration is dependent on a fee being paid.

We recognise that it may be difficult to pay the fee if you are not employed.  If you are facing financial difficulties for any reason you may wish to contact the Architects Benevolent Society who provide support to help people get back on their feet. Their support is means tested but eligibility doesn’t depend on being a member of any professional body and is instead based on your work experience in the UK.  Alternatively, if you would like to discuss your circumstances with us in confidence to understand what your options may be, please contact us and we’ll be happy to assist.

Q12. Can my practice take responsibility for paying my fee?

Although your practice is welcome to make the payment on your behalf, it is your responsibility to ensure your annual retention fee is paid.

Q13. What will happen if I don’t pay?

If you let your registration lapse you will be removed from the Register for non-payment of the retention fee and will no longer be able to use the title architect.  Rejoining the Register after being removed for non-paymentis more expensive than if you let us know you wish to resign and then later request to rejoin.

To be included on the Register an architect must pay the fee, which is payable in advance of the period it applies to.  For registration across 2019, we take payments up to the end of 31 December 2018.  After this date, checks are run against all payments received and for those whose payments are outstanding are removed from the Register.

If you are not practising and no longer wish to remain on the Register you will need to advise us of this before the fee payment deadline of 31 December 2018.  Rejoining the Register within two years of your resignation is a straightforward process.  After two years your application will be assessed by the Competency Standards Group to ensure you are competent to practise.  For more information about resigning from the Register, click here.

How to pay

Q14. What methods can I use to pay my fee?

Direct Debit

Setting up a direct debit is a quick and simple way to pay your fee and means you no longer have to remember to pay the fee each year as your payment will be made automatically.

To pay by direct debit you can complete this form and return it to us by post, or call us on +44 (0)20 7580 5861.  You need to get your direct debit form to us by 15 November 2018 so that we can set it up in time for the payment to be taken on 3 December 2018.

Online

You can pay your fee online by credit/debit card, or by bank transfer.

You can pay securely using your credit/debit card through our payment portal.  All you need to hand is your card and your registration number.  We accept Mastercard, Visa Credit, Visa Debit, Maestro and JCB.  We are unable to accept American Express or Diners.  We do not charge for paying by credit/debit card.  You can also pay by credit/debit card over the phone by calling us on +44 (0) 20 7580 5861.

To pay online by bank transfer, please use the details below and quote your registration number as the reference so we know who the payment is for.

Bank:                                     NatWest Plc

Account number:                36172618

Sort code:                             60-09-15

Cheque, banker's draft or postal order

To pay by cheque, banker's draft or postal order you will need to complete the Remittance Advice slip on the invoice we send you.

Payments must be in UK sterling and made payable to 'Architects Registration Board'.  You must write your name and registration number on the back of your cheque, banker's draft or postal order so know who the payment is from.

You payment must arrive by 31 December 2018 – so please send your payment to us with enough time for it to reach before this due date.  Please also ensure that all costs associated with your payment method are covered, otherwise we may not receive the full retention fee balance due.

Q15. Will I be notified of what I need to pay?

Yes.  We are required to send a hard copy statutory payment notice to all architects at their registered address.  If you have already paid your fee by the date this notice goes out it will show a balance due of £0.00 which means you have nothing further to pay.

We also send reminder emails and text messages to architects who have provided us with email addresses and mobile telephone numbers.

It’s important that we hold update to date details for you so please inform us immediately if your name, address, contact details or account details have changed.  You can update your details quickly and easily yourself through the Registrant Services website.  Alternatively, you can contact us and let us know what details you’d like to change.

Q16. How will I know my payment has been received?

We send a certificate and receipt shortly after your payment has been processed.

On occasions we have found the email can go directly to a junk or spam folder.  If you have checked these folders and still cannot locate your certificate or receipt, you can contact us and we will look into the matter for you.

Q17. Why are Direct Debit payments taken on 3 December?

Although the payment deadline is 31 December 2018, direct debits are collected in advance this date to give us time to resolve any payment issues that may occur.   If there are issues with your direct debit we will contact you and you will have a chance to pay by a different method.  Please contact us if you continue to receive reminders after you believe payment has been made.

Q18. What is the best way to pay if I’m abroad?

Paying online is an easy and secure way to pay your retention fee if you are based abroad.  See details above for how to make your payment online.

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